Privacy Policy for Midori Environmental Solutions

Midori Environmental Solutions ("we", "our", or "us") is dedicated to protecting the privacy and security of the personal information we collect through our online platform and in the course of delivering our comprehensive environmental services, which include environmental consulting, ecological impact assessments, sustainable resource management, pollution control technology implementation, renewable energy project feasibility studies, and waste reduction strategies. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data, ensuring compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and relevant Japanese privacy regulations.

1. Information We Collect

To provide and enhance our services, we collect various types of information:

• Information You Provide Directly: This encompasses personal data you voluntarily submit when you contact us, request information about our services, engage with us for a project, or communicate with us through our online platform. This may include, but is not limited to, your name, organizational affiliation, job title, contact details (e.g., physical address), and any other information you choose to share in your communications or as part of service inquiries.
• Information Collected Automatically: When you access or interact with our online platform, certain information is automatically collected from your device. This can include your Internet Protocol (IP) address, browser type, operating system, referring website addresses, pages viewed, and the dates and times of your visits. We gather this information using cookies and similar tracking technologies to analyze trends, administer the site, track users’ movements around the site, and gather demographic information. This helps us understand user behavior and continuously improve our services and online presence.

2. How We Use Your Information

We utilize the personal information we collect for the following purposes:

• Service Provision and Management: To deliver our environmental consulting, assessment, and management services, and to manage our business relationship with you, including fulfilling contractual obligations.
• Communication: To respond to your inquiries, provide updates regarding our services, and send important notices or administrative messages.
• Operational Improvement: To analyze and improve the performance, design, and functionality of our online platform and services, conduct data analysis, identify usage trends, and determine the effectiveness of our campaigns.
• Marketing: With your consent, or where we have a legitimate interest, to send you marketing communications about our services, relevant news, and events that may be of interest. You retain the right to opt-out of these communications at any time.
• Legal Compliance and Security: To adhere to legal obligations, enforce our terms and conditions, and protect the rights, property, or safety of Midori Environmental Solutions, our clients, or the public.

The legal bases for processing your personal data typically include the necessity for entering into or performing a contract, compliance with a legal obligation, our legitimate interests, or your explicit consent.

3. How We Share Your Information

We may share your personal information with third parties under specific circumstances:

• Service Providers: We may engage trusted third-party companies and individuals to perform services on our behalf, such as website hosting, data analytics, IT support, and professional advisory services. These service providers are granted access to your personal information only to the extent necessary to perform their functions and are contractually obligated not to disclose or use it for any other purpose.
• Legal Compliance: We may disclose your information if legally required to do so, or in response to valid requests by public authorities (e.g., a court order or government agency).
• Business Transfers: In the event of a merger, acquisition, sale of company assets, or financing, your personal information may be transferred as part of the transaction.
• With Your Consent: We may share your information with your explicit consent or at your direction.

We do not sell your personal information to third parties.

4. International Data Transfers

As Midori Environmental Solutions operates from Japan, your personal data may be processed and stored within Japan. If we transfer personal data originating from the European Economic Area (EEA) to a country outside the EEA, we ensure that appropriate safeguards are in place to protect your data, such as relying on adequacy decisions issued by the European Commission, implementing Standard Contractual Clauses approved by the European Commission, or other lawful transfer mechanisms.

5. Your Data Protection Rights

Under applicable data protection laws, you may have the following rights concerning your personal data:

• The Right to Access: To request copies of your personal data held by us.
• The Right to Rectification: To request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The Right to Erasure: To request that we erase your personal data, under certain conditions.
• The Right to Restrict Processing: To request that we restrict the processing of your personal data, under certain conditions.
• The Right to Object to Processing: To object to our processing of your personal data, under certain conditions.
• The Right to Data Portability: To request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The Right to Withdraw Consent: Where our processing relies on your consent, you have the right to withdraw that consent at any time. This withdrawal will not affect the lawfulness of processing based on consent before its withdrawal.

To exercise any of these rights, please contact us using the details provided in the "Contact Us" section of this policy. We will endeavor to respond to your request in accordance with applicable data protection laws.

You also have the right to lodge a complaint with a supervisory authority, particularly in the country of your habitual residence, place of work, or where an alleged infringement of data protection law occurred.

6. Data Security

We implement robust technical and organizational security measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include data encryption, firewalls, secure server facilities, and strict access controls. However, it is important to acknowledge that no method of transmission over the internet or method of electronic storage can be guaranteed as 100% secure.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

8. Third-Party Links

Our online platform may contain links to external websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

9. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children under 16. If we become aware that we have collected personal data from a child under 16 without verifiable parental consent, we will take prompt steps to remove that information from our servers.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or new service offerings. We will notify you of any changes by posting the updated Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any modifications. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy or our data protection practices, please contact us at our physical address: